Pre-departure declarations when exporting munitions and dual-use goods

When exporting munitions or dual-use goods, you are required to submit a pre-departure declaration. A pre-departure declaration is also required when exporting to a Member state.

The 48-hour rule does not apply if the goods are exported with the intention of repairing, demonstrating or returning the goods. More information can be found in the Dual-use Items and Technical Assistance Control Ordinance:

Dual-use Items and Technical Assistance Control Ordinance (2000:1217)

Regulation (1992:1303) on Munitions

Export to countries outside the EU

The pre-departure declaration should be submitted in a standard customs declaration of Type A (IE515), including ESD information.

Declaration guide for standard customs declarations for exports

The 48-hour deadline for submitting your pre-departure declaration is counted from the time you submitted your Type A export declaration (IE515) with a request for clearance, received the status ACCEPTED (IE528) and the case was assigned an MRN number. We do not count weekends or public holidays in the 48 hours.

In order for us to process your case as a pre-departure declaration and make a correct deduction on the licence, you need to enter the correct message code and upload supporting documents together with a copy of your munitions and dual-use goods authorisation in the AES system.

• 21SE – Export authorisation/licence for munitions (Act 1992:1300)
• X060 – Dual-use goods, individual export authorisation (EU) 2021/821
• X070 – Dual-use goods, global export authorisation (EU) 2021/821
• E020 – Export authorisation for firearms (EU) 258/2012

Document codes should be entered in data element 1203 000 000 ‘Supporting documents’.
This information should be provided at goods item level.

Licences and document codes:

• 12 03 001 000 – Reference number
  Enter the reference number of the document to which you refer.
  Enter the licence number. For example 20242610123001 for an electronic licence or 2024/1234 for an original licence.
• 12 03 002 000 – Type
  Indicate the document type using a code.
  Document types 2ISE, X060, X070, and E020 are valid codes.
• 12 03 013 000 Document line item number
  Enter the goods item to which the document refers.

Supplementary information for the writing-off of certificates and licences.

• 12 03 005 000 –Measurement unit and qualifier
  If the licence or certificate has been issued for a quantity, enter the measurement unit, e.g. KGM for kilograms.
• 12 03 006 000 – Quantity
  Enter the quantity to be deducted from the licence.
• 12 03 010 000 – Issuing authority name
  Enter the name of the issuing authority.
• 12 03 011 000 – Period of validity
  Enter the date when the licence expires. Use the YYYY-MM-DD format.
• 12 03 012 000 – Currency
  If the licence is issued for an amount, indicate the currency.
• 12 03 014 000 – Amount
  Enter any amount to be deducted from the licence.

Enter document type N380/N325, as well as order and contract numbers for the goods and date of loading.

• 12 03 001 000– Reference number
  Enter free text including invoice number, order number and contract number for the goods, as well as the date of loading. Example: Invoice number 1315, order number 131315, contract number 1595, loading 20241213 at 0618
  The free text box has space for 70 characters, if more space is needed enter an additional data element to supplement
• 12 03 002 000 – Type
  Indicate the document type using a code.
  Document types N380 or N325 are valid codes.
• 12 03 013 000 Document line item number
  Enter the goods item to which the document refers.

Additional security information

• 11 07 000 000 – Security
  Enter code (2) EXS Standard customs declaration type A (IE515) combined with the exit summary declaration (ESD)

An ESD contains information from multiple data classes:

• 11 04 000 000 – Specific circumstance indicator
• 13 12 000 000 – Carrier
• 14 02 000 000 – Transport costs
• 16 12 000 000 – Country of routing of the consignment
• 18 07 000 000 – Dangerous goods
• 19 10 000 000 – Seal

Removal to an EU member state

In this case, you are also required to submit a pre-departure declaration 48 hours before the planned time of exit.Append supporting documents and a copy of your dual-use goods/munitions authorisation to the pre-departure declaration.

Contact channels

As the owner of the information, you are responsible for choosing the right means of communication based on the information security classification you have made.

Contact channels for pre-departure declaration and clearance

• Digital Standard customs declaration Type A (IE515) including ESD data is submitted via the AES system.
• Email:
  tke.arlanda.km.pda@tullverket.se

• Recommended letter:
  Tullverket, Box 64, 190 45 Stockholm-Arlanda
• In-person filing at the customs office of export:
  Kabinvägen 5, 190 60 Stockholm-Arlanda

Defence or foreign affairs secrecy

When filing classified information subject to defence or foreign affairs secrecy (Public Access to Information and Secrecy Act, Chapter 15), please contact Swedish Customs by email
(tke.arlanda.km.pda@tullverket.se)

As these documents require specific manual handling and should not be submitted in the electronic flow but should be delivered physically or via encrypted fax.