Export declaration including pre-departure information

When goods leave the customs territory of the Community and are to be declared for export, you have to include pre-departure information in the electronic export declaration. This means that you need to add a number of data elements in the electronic export declarations that you send to Customs.

Who is responsible for submitting the information?

As the pre-departure information is included in the export declaration, this information is submitted by the person who present the export declaration to Customs. The duty to send pre-departure information to Customs can be assigned to another party, but this requires a written agreement between the parties.

Where do I send the information?

To submit an export declaration, you send it electronically to the customs office of export.

What information do I need to provide?

In our SAD guidelines (ED-handledningen), valid from 1 July 2009, you can find what data elements are required in the export declaration. Please note that the guidelines are only available in Swedish.  
These are the new data elements that you need to provide in the export declaration in addition to the details required before the 1 July 2009:

• Commercial reference number
• UN Dangerous Goods code
• Number of seals/seals identity (currently not required in Sweden)
• Transport document number
• Other specific circumstance indicator
• Transport charges method of payment code
• Country(ies) of routing codes
  
  

Another difference from the details previously required is that the information of customs office of exit is mandatory when you use the message type UGE (local clearance procedure for approved exporters), and that you need to provide the EORI number for most operators mentioned in the declaration.

When do I send the information?

UNU (Normal procedure)

When you use the message type UNU, you request clearance at the customs office of exit or, alternatively, by using the electronic UBK message. The time limit is calculated from the point at which you request clearance. You find the time limits for each mode of transport below.

UGE (Local clearance procedure for approved exporters)

When you use the message type UGE, you submit the export declaration when the goods are packed for export at the place where they are stored. However, you also have to regard the time limits for sending pre-departure information. In most cases, you will meet these time limits if you send the declaration before the goods leave the place of loading, in accordance with the rules for exportation. When you receive the export release message ZEM, you print the Export Accompanying Document, EAD, and the goods can depart.

Remember that even if you submit the export declaration before the goods leave the place of storage, you need to regard the time limits stated below when exporting goods from Sweden.

Time limits

Maritime traffic

• Containers — 24 hours before the goods are loaded onto the vessel on which they are to leave the EU
• Bulk/break bulk cargo — 4 hours before the ship leaves the last port in the EU

Please note: If the goods are moved between the EU, on the one hand, and Greenland, the Faeroe Islands, Ceuta, Melilla, Norway, Iceland, ports on the Baltic sea, the North sea, the Black sea or the Mediterranean, or all ports of Morocco, on the other hand — 2 hours before the ship leaves the last port in the EU. (This does not apply to the French overseas departments, the Azores, Madeira and the Canary Islands.)

Air traffic

• At least 30 minutes before departure from the airport from which the aircraft leaves the EU

Road traffic

• 1 hour before departure from the customs office of exit

Rail traffic

• 2 hours before departure from the customs office of exit

Multimodal transport

In case of multimodal/combined transport, which means that the goods are transferred from one means of transport to another, the time limit corresponds to the time limit for the means of transport that crosses the border. For example: if the goods are firstly carried by road and then reloaded onto a ship, the applicable time limit is the one that applies to maritime traffic.