Future customs procedures
Procedure for simplified declarations
A customs declaration should always be submitted to Swedish Customs when goods are imported from countries outside the EU. One way is to submit a simplified declaration, followed by a supplementary declaration.
A simplified declaration contains less information about your consignment than a standard customs declaration. The remaining information is subsequently provided in a supplementary customs declaration. An authorisation is needed to use a simplified declaration.
The image below describes how to lodge a simplified declaration. Under the image, you can read descriptions of what happens in each step.
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Roles
There may be a declarant both in a customs declaration and in a presentation notification. To distinguish between these roles, this procedure will use the following designations:
- Declarant in the customs declaration.
- Declarant in the presentation notification.
A declarant may hire a representative who will handle their communications with Swedish Customs. The representative acts on behalf of the declarant. In this description, it is stated that Swedish Customs will communicate with the declarant, regardless of whether the communication takes place directly with the declarant or via the declarant's representative.
Declarant in the customs declaration
The declarant in the customs declaration is the person lodging a customs declaration or an amendment request, or amending a pre-lodged customs declaration.
Declarant in the presentation notification
The declarant in the presentation notification is the person presenting the goods to customs at the border.
Process description
1. Creating a simplified declaration
A customs declaration should always be submitted to Swedish Customs when goods are imported from countries outside the EU. The declarant indicated in the customs declaration makes out a simplified declaration and submits it digitally to Swedish Customs. The customs declaration will then contain a Local Reference Number (LRN).
A declarant may also engage an representative who will handle their communications with Swedish Customs. The representative acts on behalf of the declarant.
2. The simplified declaration is received
Swedish Customs receives the standard customs declaration and verifies that the information is correctly entered.
- In the event of errors, the customs declaration will be stopped. A message will be sent to inform the declarant that the customs declaration cannot be processed.
- If the information is correct, a message will be sent to the declarant in the customs declaration to inform the declarant that the declaration has been received.
In the next step, the system will cross-check the information against TARIC and applicable authorisations.
- If any if these entries are incorrect, for example, if a commodity code that does not exist in TARIC is used, a message will be sent in the customs declaration to inform the declarant of errors (received with errors). The declarant will be given an opportunity to amend the errors and re-submit the customs declaration.
3. Creating a file
A file will now be created with Swedish Customs.
4. Approved with an MRN number
If the check is successful, an Master Reference Number (MRN) will be assigned to the customs declaration. The declarant will be informed that the check was successful. The MRN number will be included in this message. The status Lodged and Approved will also be included in this message.
5. Processing the simplified declaration
Swedish Customs will now verify that the information in the customs declaration is correct and can form the basis of a decision in the matter.
At this point, the declarant in the customs declaration may be required to substantiate the information provided. Supporting documents can be uploaded and submitted in Swedish Customs’ online services. If an examination of the goods is required, the declarant in the customs declaration will be notified.
If the customs declaration is pre-lodged, this is the point where the procedure merges with the procedure for simplified declarations.
6. Receiving messages while the case is processed
The declarant will receive any digital messages sent by Swedish Customs to request supporting documents and inform that an examination of the goods will be conducted.
Supporting documents should be submitted via Swedish Customs’ online service Uppladdning av handling (uploading documents). A link to this online service is included in the message; however, your company needs access to the online services.
Once any necessary examinations have concluded, the declarant will be notified of the outcome of the examination.
7. Decision to release or not release the goods
Swedish Customs will verify the correctness of the information in the customs declaration and decide whether or not the goods may be released.
- If the goods can be released, Swedish Customs will send a release decision to the declarant in the presentation notification.
- If Swedish Customs is considering not releasing the goods, the declarant will be notified. The declarant in the customs declaration is given 30 days to lodge an appeal or opinion. If the declarant does not lodge an appeal that affects Swedish Customs’ position, a decision not to release the goods will be made, and the declarant will be notified.
8. Receiving the decision
The declarant in the customs declaration receives the release decision.
9. Permission to release the goods
If the goods are released, the warehouse keeper will receive a release or removal notification.
Warehouse keepers will receive this information by subscribing to the corresponding service. Alternatively, they can find the notification via Swedish Customs’ online services.
10. Notification of release of goods
This only occurs in cases where the presentation notification and the simplified declaration are submitted by separate parties. If the goods are released, the declarant from the presentation notification will also be notified.
11. Receiving notification of release of the simplified declaration
If applicable, the person who subscribes to the simplified declaration release message will receive an IFFP message.
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