Frequently asked questions about entry summary declarations for goods consignments transported by air

The main responsibility for submitting an entry summary declaration lies with the transport undertaking (air-traffic operator), or their agent. For example, a forwarding agent may provide information that the transport undertaking needs to submit an entry summary declaration.

An entry summary declaration can be submitted at the earliest 200 days prior to the arrival of the means of transport.

The submission deadline depends on the mode of transportation of your goods:

• For air transport an entry summary declaration should be submitted prior to loading in the third country.
• Deadlines for other means of transport can be found here.
  

Issuers of House Airway Bills (HAWB) may file information at the house level by submitting their declaration in ICS2. The main responsibility for submitting an entry summary declaration lies with the transport undertaking (air-traffic operator).

If the transport undertaking only has information at the master level, their entry summary declaration should be complemented with information from the affected house level filers (unless the transport undertaking already has access to information on the master and house level).

The transport undertaking must make filing arrangements with their forwarding agents, i.e., whether the forwarding agent should make a house level filing in ICS2 or provide information to the transport undertaking, which will then submit the information.

Consignors and consignees are not directly involved in the entry summary declaration, unless they hold additional necessary data. This information can then be requested from them by the transport undertaking.

As an economic operator, you have three options when filing data in ICS2:

• Your own system that is compatible with the specifications for ICS2 R3. You should have successfully run the self-conformance tests. Follow the instructions in ‘How to submit information in the new import control system, ICS2’.

• An ITSP system that is compatible with the specifications for ICS2 R3. You should have successfully run the self-conformance tests for the ITSP. Follow the instructions in ‘How to submit information in the new import control system, ICS2’.

• The common STI-STP user interface (Shared Trader Interface/Shared Trader Portal). You need an EORI number and to signed in to EUCTP (STI-STP) via UUM&DS authentication and identification. Here you can enter all the necessary data in accordance with the Common Functional Technical Specification. Link to ‘Apply and declare/Online services for businesses/Entry Summary Declaration in STI/STP (in Swedish)’.

In order to be able to submit data in ICS2, the company needs to complete successful tests. You need an EORI number, access to Swedish Customs' online services and a signature certificate. Then you can schedule a test with ICS2.helpdesk@tullverket.se.

How to submit information in the new import control system, ICS2

You should contact the country where the company's EORI was issued, for example a company with a Swedish EORI should contact Swedish Customs.

If the company does not have an EORI number, it should apply for an EORI number in the country where the first customs procedure takes place. The company should subsequently schedule system tests.

Manuals, learning materials and test materials can be found on the website of the European Commission ICS2 EO Self-Conformance Documentation

In the event of technical problems, such as login details to online services, error messages, registration in STI-STP, you can contact us via our contact form for Technical issues.

If you have functional questions about, for example, data filing, deadlines, process issues, online services, clarification on certificates, you can contact us via our contact form for trade and customs related questions.

If you have any questions regarding conformance testing: registration to conduct conformance tests and support during testing, please contact ICS2.helpdesk@tullverket.se